(QUESTIONS? Contact Shaun T. Whitley at swhitley@travelrelations.com)
Connecting regional BDM’s with NEW Adventure and Expedition specialists in their local markets through a turnkey engaging Virtual RoadShow experience.
Produced by Travel Relations LLC, owners of taCONNECT and Insider Travel Report (ITR), our Adventure & Expedition Travel Virtual RoadShow are four consecutive daily events, Monday - Thursday, for three hours per day. The theme panel sessions do not change, only the attendees and Exhibitor “Pitch” & collateral material.
Each day draws travel advisor attendance, targeted by four geographical markets (in ET, CT, MT/PT, Canada) and sales specialty (Adventure & Expedition Travel). The benefit is a more focused dialog based on the travel advisor’s physical location and sales specialty. Exhibitors can change out booth documents and staff as needed per day.
We are limiting each RoadShow to ONLY 30 partners, creating high engagement and meaningful meetings.
We showcase Adventure & Expedition specialists that are 100% guaranteed NEW leads and match them up for 1:1 pre-qualified meetings.
We deliver all specialists (LEADS), complete with full contact and business intel and engagement analytics.
TRADE TARGET AUDIENCE:
ADVENTURE & EXPEDITION SPECIALISTS - 14,949
representing $8.9 Billion in personal sales.
By listening to the industry’s feedback on past virtual event experiences,
we've developed a virtual event platform like no other.
INVEST IN INNOVATION
What makes our virtual events unique among all others in the past are:
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Hyper-targeted specialist marketing to bring in ONLY the “best-of-the-best” QUALIFIED attendees that match the events theme.
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SmartMatch 1:1 appointment technology to deliver guaranteed NEW leads for exhibitors and more meaningful meetings.
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Direct data-connection to a back-end database management (taCONNECT CRM) system for turnkey data-collection and immediate email follow-up.
SMARTMATCH TECHNOLOGY
SmartMatch is taCONNECT’s proprietary appointment-based technology that can identify an attendee that is not in the exhibitors travel advisor database, but who meets all the exhibitors targeted specialty interests. SmartMatch recommends the travel advisors to schedule visits or meetings at an exhibitors booth. SmartMatch also works for the Exhibitor’s booth staff, who will also see travel advisors that they should meet with as well. All meetings are NEW leads and are given to the exhibitors with very rich specializations and travel interest data. This is 100% ROI!
ROADSHOW INCLUDES
Themed Sessions: There will be 5-6 themed panel sessions featuring 4-5 panelists each.
Trade Show:
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Up to 30 Partner Exhibitor Booths.
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Themed RoadShows are 4 days in a row, targeting 4 key markets (in ET, CT, MT/PT, Canada), Monday - Thursday, 12pm - 3pm local time.
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Engaging Content: Personalized Booth Set-up with Banners & Logos, Videos, Handouts, Press Releases, Brochures, Social Media.
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Exhibitor Contacts can have 1:1 Meetings via CHAT or VIDEO and even set Scheduled Meetings (15-minutes) from 12pm - 6pm local time.
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SmartMatch: Based on the attendees sales specialties, they are “Matched” to various Exhibitors for a recommended 1:1 Meeting. Exhibitors can use SmartMatch as well to request meetings.
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LEADS: Exhibitor receives detailed contact data of ALL ATTENDED attendees.
On-demand access after the live event is for 30 days.
Support:
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Production & Management, Hosting, Dedicated Support
INDUSTRY SPONSORS
EXHIBITING PARTNERS
SAMPLE
CONFERENCE MODERATOR
James Shillinglaw
Editor-in-Chief &
Co-Founder
Insider Travel Report (ITR)
James Shillinglaw, Editor-in-Chief & Co-Founder, manages the editorial department of Insider Travel Report (ITR).
James is a veteran travel journalist with nearly 30 years’ experience covering the industry. He is also a two-time winner of ASTA’s Travel Journalist of the Year. He served with Travel Agent magazine for 13 years, including nearly seven years as Editor and Editor-in-Chief. He also developed the editorial content and was the launch Editorial Director for TravelPulse.com, Agent@Home magazine and Vacation Agent magazine during 11 years with travAlliancemedia.
PANEL SESSIONS
Panel: How Top Destinations Around the World Sell Adventure Travel
Top destination representatives tell you about the adventure travel opportunities they have that travel advisors can sell. They detail the places, the kinds of adventure travel experiences and how advisors can better understand what they have to offer. And they provide the right information you need to sell active and adventure travel
Panel: Discover the New Way to Sell Polar Expedition Cruises for 2024
Top polar expedition cruise executives tell you what to book for your clients this year and beyond. They detail the products they offer in Antarctica and the Arctic, the trends in polar expedition cruising and how itineraries are changing to suit the need of the new polar explorer.
Panel: Going Beyond Polar to Sell Expedition Cruises in 2024
Top expedition cruise lines are now offering special itineraries around the world well beyond the Arctic and Antarctica. We look at how these companies are now selling Alaska, Galapagos, Pacific islands, Asia, Africa and off-the-beaten path destinations in Europ that provide new opportunities for exploring the exotics.
Panel: How to Sell Adventure Tour Programs Today
Adventure travel used to be all about small operators who often didn’t work with travel advisors or pay commission, but today that’s changed. Now larger companies offer an extensive array of adventure travel programs in destinations around the world.
Panel: How to Sell Safari and Adventure Travel
Going on safari in Africa and other destinations has become all the rage over the past few years as more travelers seek to check safaris off their bucket lists. We examine where the market is today for safari travel and how it’s changing—it’s not your grandfather’s safari anymore.
Keynote Interview: Why ATTA Is the Right Group to Join If You Want to Sell Adventure
Shannon Stowell, CEO of the Adventure Travel Trade Association (ATTA), talks with James Shillinglaw, editor in chief of Insider Travel Report, about the resources ATTA has for tour operators, travel advisors and other ATTA members. Stowell also describes how adventure travel has become so much more popular since the pandemic.
EXHIBITOR PRICING
STANDARD BOOTH
Investment: $2,750 per Roadshow (includes all 4-days)
Includes:
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1 Exhibitor Booth (standard).
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1 Person as a Panelist in one of 6 sessions.
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LEADS: Exhibitor receives detailed contact data of ALL Adventure & Expedition Specialist attendees.
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Logo Inclusion in all travel advisor marketing.
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Exhibitor Contacts can have GROUP or 1:1 Meetings via CHAT or VIDEO and even set Scheduled Meetings (15-minutes) from 12pm - 6pm local time. Unlimited booth staff available but maximum 5 appointments made for each 15-minute meeting time slot. *40% on average opt-in for 1:1 meetings.
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Engaging Content: Personalized Booth Set-up with Banners & Logos, Videos, Handouts, Press Releases, Brochures, Social Media.
DESTINATION PAVILION
Investment: $4,000 per Roadshow (includes all 4-days)
Includes:
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1 Exhibitor Booth (standard).
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Up to 5 partner sub-booths (standard).
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1 Person as a Panelist in one of 6 sessions (main booth).
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LEADS: Exhibitor receives detailed contact data of ALL Adventure & Expedition Specialist attendees.
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Logo Inclusion in all travel advisor marketing.
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Exhibitor Contacts can have GROUP or 1:1 Meetings via CHAT or VIDEO and even set Scheduled Meetings (15-minutes) from 12pm - 6pm local time. Unlimited booth staff available but maximum 5 appointments made for each 15-minute meeting time slot.*40% on average opt-in for 1:1 meetings.
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Engaging Content: Personalized Booth Set-up with Banners & Logos, Videos, Handouts, Press Releases, Brochures, Social Media.
EVENT ANALYTICS
ANALYTICS
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Reporting per exhibitor (downloads, chats, etc.)
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Reporting activity per contact.
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Reporting delivery: graphs, Excel export and…
BONUS: Reporting automatically imported and appended to attending contact’s profile in taCONNECT CRM along with engagement points.
non-taCONNECT CRM clients will have access to taCONNECT (LITE) for 30-days.
ON-DEMAND
ON-DEMAND is available for 30 days after the last live day.
Features webinars / presentations to watch.
There are no exhibitor booths, and instead exhibitor listings are available with all exhibitor collateral (documents, videos, contacts email, etc.).
Analytics on attendee activity is tracked during on-demand as it was during live.
SPONSORSHIPS
GOLD SPONSOR
GOLD Sponsor: (1 position available)
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List of ALL RSVP contacts with enhanced data.
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Custom backdrop of the event entrance. The exhibit centered will be superimposed onto the sponsors background making it look like the event is hosted by the sponsor.
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Backdrop does not have to be a skyline, it can be a collage of characters, a resort, a river or ocean with ships, etc.
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Single interview session (20 min) with additional distribution on Insider Travel Report (ITR).
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Exclusive Email to list of ALL RSVP to promote your presence at the event.
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Exclusive Email to list of TARGET AUDIENCE to promote your presence at the event.
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Banner on the event entrance.
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Banner in Lobby (banners hyperlink to booth)
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Banner on rotation in: Auditorium and Expo Hall.
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Main Event Sponsor featured on; website, email invitations, press releases.
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Standard Booth.
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1st Booth Position in Expo Hall.
INVESTMENT: $15,000
SILVER SPONSOR
SILVER Sponsor: (2 positions available)
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List of ALL ATTENDED contacts with enhanced data.
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Single interview session (20 min) with additional distribution on Insider Travel Report (ITR).
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Exclusive Email to list of ALL RSVP to promote your presence at the event.
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Exclusive Email to list of TARGET AUDIENCE to promote your presence at the event.
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Banner on the event entrance.
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Banner in Lobby (banners hyperlink to booth)
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Banner on rotation in: Auditorium and Expo Hall.
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Sub-Sponsor featured on; website, email invitations, press releases.
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Standard Booth.
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2nd and 3rd Booth Positions in Expo Hall.
INVESTMENT: $7,500
DEDICATED WEBINAR SESSION
Opportunity to host a dedicated pre-recorded webinar within the RoadShow sessions
$2,000
LOBBY DISPLAY
Branding & Sponsorship opportunities in the lobby
$500 per banner
banners hyperlink to booth
EXPO HALL DISPLAY
Branding & Sponsorship opportunities
in the Expo Hall
$600 (right & left banner)
(rotation) banners hyperlink to booth
AUDITORIUM DISPLAY
Branding & Sponsorship opportunities
in the sessions
$600 (right & left banner)
(rotation) banners hyperlink to booth
Game/Prize Center
Game / Prize Center is where attendees can see the “Attendee Leaderboard”.
$1,000 banner and includes scavenger hunt of sponsors logo. Attendees earn points when they click the sponsors logo that is hidden throughout the event. Sponsor must supply a FAM prize and there will be additional FAM prizes from other exhibitors.
For further information contact Shaun T. Whitley, CRO & Co-Founder
+1-720-792-4483 or swhitley@travelrelations.com
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