(QUESTIONS? Contact Brittany O'Mara at brittany@travelrelations.com)
Connecting regional BDM’s with NEW Luxury specialists in their
local markets through a turnkey engaging Virtual RoadShow experience.
Produced by Travel Relations LLC, owners of taCONNECT, and Insider Travel Report (ITR), our Luxury Travel
Virtual RoadShow are four consecutive daily events, Monday - Thursday, for three hours per day. The theme panel sessions do not change, only the attendees and Exhibitor “Pitch” & collateral material.
Each day draws travel advisor attendance, targeted by four geographical markets (in PT/MT, CT, ET, Canada) and sales specialty (Luxury Travel). The benefit is a more focused dialog based on the travel advisor’s physical location and sales specialty. Exhibitors can change out booth documents and staff as needed per day.
We are limiting each RoadShow to ONLY 30 partners, creating high engagement and meaningful meetings.
We showcase Luxury specialists that are 100% guaranteed NEW leads and match them up for 1:1 pre-qualified meetings.
We deliver all specialists (LEADS), complete with full contact and business intel and engagement analytics.
TRADE TARGET AUDIENCE:
LUXURY SPECIALISTS - 25,739
representing $20.4 Billion in personal sales.
By listening to the industry’s feedback on past virtual event experiences,
we've developed a virtual event platform like no other.
INVEST IN INNOVATION
What makes our virtual events unique among all others in the past are:
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Hyper-targeted specialist marketing to bring in ONLY the “best-of-the-best” QUALIFIED attendees that match the events theme.
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SmartMatch 1:1 appointment technology to deliver guaranteed NEW leads for exhibitors and more meaningful meetings.
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Direct data-connection to a back-end database management (taCONNECT CRM) system for turnkey data-collection and immediate email follow-up.
SMARTMATCH TECHNOLOGY
SmartMatch is taCONNECT’s proprietary appointment-based technology that can identify an attendee that is not in the exhibitors travel advisor database, but who meets all the exhibitors targeted specialty interests. SmartMatch recommends the travel advisors to schedule visits or meetings at an exhibitors booth. SmartMatch also works for the Exhibitor’s booth staff, who will also see travel advisors that they should meet with as well. All meetings are NEW leads and are given to the exhibitors with very rich specializations and travel interest data. This is 100% ROI!
ROADSHOW INCLUDES
Themed Sessions: There will be 5-6 themed panel sessions featuring 5-6 panelists each.
Trade Show:
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Up to 30 Partner Exhibitor Booths.
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Themed RoadShows are 4 days in a row, targeting 4 key markets (in PT/MT, CT, ET, Canada), Monday - Thursday, 12pm - 3pm local time.
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Engaging Content: Personalized Booth Set-up with Banners & Logos, Videos, Handouts, Press Releases, Brochures, Social Media.
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Exhibitor Contacts can have 1:1 Meetings via CHAT or VIDEO and even set Scheduled Meetings (15-minutes) from 12pm - 6pm local time.
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SmartMatch: Based on the attendees sales specialties, they are “Matched” to various Exhibitors for a recommended 1:1 Meeting. Exhibitors can use SmartMatch as well to request meetings.
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LEADS: Exhibitor receives detailed contact data of ALL ATTENDED attendees.
On-demand access after the live event is for 30 days.
Support:
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Production & Management, Hosting, Dedicated Support
INDUSTRY SPONSOR
EXHIBITING PARTNERS
SAMPLE
CONFERENCE MODERATOR
James Shillinglaw
Editor-in-Chief &
Co-Founder
Insider Travel Report (ITR)
James Shillinglaw, Editor-in-Chief & Co-Founder, manages the editorial department of Insider Travel Report (ITR).
James is a veteran travel journalist with nearly 30 years’ experience covering the industry. He is also a two-time winner of ASTA’s Travel Journalist of the Year. He served with Travel Agent magazine for 13 years, including nearly seven years as Editor and Editor-in-Chief. He also developed the editorial content and was the launch Editorial Director for TravelPulse.com, Agent@Home magazine and Vacation Agent magazine during 11 years with travAlliancemedia.
PANEL SESSIONS
Panel: What’s the State of the Art in Luxury Cruising Today?
Luxury ocean cruise lines continue to innovate and upgrade, including even more in the price. What is considered state of the art in luxury cruising today? What do luxury clients demand in cruises in terms of dining, accommodations, entertainment and activities? What do they want in destinations and itineraries?
Panel: What Makes for a Great Luxury River Cruise in 2025?
What do luxury river cruises offer that sets them apart today? What kind innovative itineraries and destinations are they offering? What dining options do they need to have? What tours and excursions do they need to offer. This panel examines how luxury river cruising has changed and what makes it different.
Panel: How Luxury Expedition Cruises Have Changed the Market
In just the last five years, a new slate of luxury expedition ships has come to dominate the market. These ships combine the comforts of a luxury cruise ship with an expedition cruise ship experience, both in polar cruises and other regions of the world. This panel examines how this new category has evolved and where it’s heading in the future.
Panel: How to Sell the New Luxury Guided & Packaged Vacation Today
Guided and packaged luxury tour operators keep raising the bar for their offerings, developing more exotic itineraries, including varied transportation options, and creating special experiences for their customers. This panel examines how luxury operators have evolved and how to sell their programs.
Panel: How Major Hotel Luxury Brands Are Defining Themselves Today
Major hotel chains have multiple luxury brands in their arsenal. This panel examines how they differentiate these brands and how travel advisors can better sell them. What makes for a luxury hotel today and what does it offer? How do brands differentiate themselves from the competition?
Panel: What’s Luxury for Boutique and Niche Hotel Brands Today
There are luxury chains that aren’t part of the chains that offer incredible luxury accommodations and experiences. How do these brands differentiate themselves from their larger competitors? What do travel advisors need to know about selling these hotels? What’s the best way for travel advisors to work with these brands?
Panel: How All-Inclusive Resorts Have Redefined Themselves for Luxury Travelers
A whole new set of luxury all-inclusive resorts has emerged over the past few years to cater to luxury clients. These resorts include everything for guests at a much higher level, often with butler service, multiple fine dining restaurants, and upscale amenities. How can travel advisors better sell these resorts?
Panel: How Can Travel Advisors Use Hotel Networks to Sell Luxury?
Luxury hotel collections and networks represent some of the top independent luxury hotels in the world. How can travel advisors work with these group to find the best hotels and resorts for their luxury clients? How do these groups with travel advisors to help them? We talk to the big networks to find out how they work with advisors.
Panel: How Are Destinations Marketing Themselves to Luxury Travelers Today?
Countries, cities and regions are increasingly working to target luxury travelers. How are they working with travel advisors and luxury suppliers to better define themselves as true luxury destinations? How are they marketing themselves as luxury destinations?
Panel: Luxury Travel Agency Keynote: An Interview on What Luxury Is Today
We interview a top executive from a luxury travel agency group to get their top trends in the market today. What is selling in luxury travel in 2025? What destinations are trending? And what must travel advisors do to sell more luxury travel?
EXHIBITOR PRICING
STANDARD BOOTH
Investment: $2,750 per Roadshow (includes all 4-days)
Includes:
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1 Exhibitor Booth (standard).
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1 Person as a Panelist in one of 6 sessions.
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LEADS: Exhibitor receives detailed contact data of ALL Luxury Specialist attendees.
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Logo Inclusion in all travel advisor marketing.
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Exhibitor Contacts can have GROUP or 1:1 Meetings via CHAT or VIDEO and even set Scheduled Meetings (15-minutes) from 12pm - 6pm local time. Unlimited booth staff available but maximum 5 appointments made for each 15-minute meeting time slot. *40% on average opt-in for 1:1 meetings.
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Engaging Content: Personalized Booth Set-up with Banners & Logos, Videos, Handouts, Press Releases, Brochures, Social Media.
DESTINATION PAVILION
Investment: $4,000 per Roadshow (includes all 4-days)
Includes:
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1 Exhibitor Booth (standard).
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Up to 5 partner sub-booths (standard).
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1 Person as a Panelist in one of 6 sessions (main booth).
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LEADS: Exhibitor receives detailed contact data of ALL Luxury Specialist attendees.
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Logo Inclusion in all travel advisor marketing.
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Exhibitor Contacts can have GROUP or 1:1 Meetings via CHAT or VIDEO and even set Scheduled Meetings (15-minutes) from 12pm - 6pm local time. Unlimited booth staff available but maximum 5 appointments made for each 15-minute meeting time slot.*40% on average opt-in for 1:1 meetings.
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Engaging Content: Personalized Booth Set-up with Banners & Logos, Videos, Handouts, Press Releases, Brochures, Social Media.
EVENT ANALYTICS
ANALYTICS
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Reporting per exhibitor (downloads, chats, etc.)
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Reporting activity per contact.
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Reporting delivery: graphs, Excel export and…
BONUS: Reporting automatically imported and appended to attending contact’s profile in taCONNECT CRM along with engagement points.
non-taCONNECT CRM clients will have access to taCONNECT (LITE) for 30-days.
ON-DEMAND
ON-DEMAND is available for 30 days after the last live day.
Features webinars / presentations to watch.
There are no exhibitor booths, and instead exhibitor listings are available with all exhibitor collateral (documents, videos, contacts email, etc.).
Analytics on attendee activity is tracked during on-demand as it was during live.
SPONSORSHIPS
GOLD SPONSOR
GOLD Sponsor: (1 position available)
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List of ALL RSVP contacts with enhanced data.
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Custom backdrop of the event entrance. The exhibit centered will be superimposed onto the sponsors background making it look like the event is hosted by the sponsor.
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Backdrop does not have to be a skyline, it can be a collage of characters, a resort, a river or ocean with ships, etc.
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Single interview session (20 min) with additional distribution on Insider Travel Report (ITR).
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Exclusive Email to list of ALL RSVP to promote your presence at the event.
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Exclusive Email to list of TARGET AUDIENCE to promote your presence at the event.
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Banner on the event entrance.
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Banner in Lobby (banners hyperlink to booth)
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Banner on rotation in: Auditorium and Expo Hall.
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Main Event Sponsor featured on; website, email invitations, press releases.
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Standard Booth.
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1st Booth Position in Expo Hall.
INVESTMENT: $15,000
SILVER SPONSOR
SILVER Sponsor: (2 positions available)
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List of ALL ATTENDED contacts with enhanced data.
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Single interview session (20 min) with additional distribution on Insider Travel Report (ITR).
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Exclusive Email to list of ALL RSVP to promote your presence at the event.
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Exclusive Email to list of TARGET AUDIENCE to promote your presence at the event.
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Banner on the event entrance.
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Banner in Lobby (banners hyperlink to booth)
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Banner on rotation in: Auditorium and Expo Hall.
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Sub-Sponsor featured on; website, email invitations, press releases.
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Standard Booth.
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2nd and 3rd Booth Positions in Expo Hall.
INVESTMENT: $7,500
DEDICATED WEBINAR SESSION
Opportunity to host a dedicated pre-recorded webinar within the RoadShow sessions
$2,000
LOBBY DISPLAY
Branding & Sponsorship opportunities in the lobby
$500 per banner
banners hyperlink to booth
EXPO HALL DISPLAY
Branding & Sponsorship opportunities
in the Expo Hall
$600 (right & left banner)
(rotation) banners hyperlink to booth
AUDITORIUM DISPLAY
Branding & Sponsorship opportunities
in the sessions
$600 (right & left banner)
(rotation) banners hyperlink to booth
Game/Prize Center
Game / Prize Center is where attendees can see the “Attendee Leaderboard”.
$1,000 banner and includes scavenger hunt of sponsors logo. Attendees earn points when they click the sponsors logo that is hidden throughout the event. Sponsor must supply a FAM prize and there will be additional FAM prizes from other exhibitors.
For further information contact Shaun T. Whitley, CRO & Co-Founder
+1-720-792-4483 or swhitley@travelrelations.com
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